Carriers utilizing the self-issue permit process must fall into one of the established crane categories. Crane categories have been established for two (2), three (3), four (4) and five (5) axle cranes. These categories include structures that require a five (5) mile per hour speed limit when being crossed and also listings of structures that cannot be crossed to include bridges and culverts. The crane categories were developed based on actual measured weights and axle spacings provided by the Department of Motor Vehicles. These lists are dynamic and minor changes are anticipated as bridges are either replaced or re-rated due to a change in condition. It is anticipated, other than; an emergency situation (i.e. structure posting/restriction/closing), any updates will be done on an annual basis.
A complete listing of all crane categories including routing and structure restrictions can be obtained by contacting the Commercial Vehicle Permit Unit or accessing the Department’s Web Site at: dmv.vermont.gov, select Commercial Trucking – Self Propelled Crane Information. There is also a link that will take you to the Vermont Agency of Transportation mapping system which is a web based, GIS application that allows users to map and display information with restrictions for two (2), three (3), four (4) and five (5) axle crane movements. This will be a beneficial tool when selecting routes for self-propelled cranes over the highways of Vermont. The Department, in conjunction with the Agency of Transportation, has developed a list of approved routes for which permits may be issued. Depending on the destination, there is no guarantee a crane will be eligible for a permit. If the requested route of travel is not an approved route, the Agency of Transportation engineers would have to evaluate the route to assure the road and/or bridges could accommodate the weight of the crane. This evaluation could result in the issuance of a single trip permit.
An Administrative decision has been declared that cranes will be considered a nondivisible load, meaning it cannot be broken down and will be allowed to travel with counter weights and boom. Cranes operators are required to get a Single Trip Permit, which will only be issued for approved routes. If traveling on a route that has not been surveyed for a crane, the engineers must review the vehicle dimensions and weight along with the requested routing. A diagram of the crane would have to be submitted along with the axle weights, axle spacing and tire size.
The Special Purpose Motor Vehicle in Excess of the Statutory Limits Permit was created to expedite the issuance of crane permits. Vehicles falling into the designated envelopes/categories must adhere to the restrictions outlined for that specific category. The Carrier shall act as an agent of the Department of Motor Vehicles for the purpose of self-issuing a crane Single Trip Permit. Single Trip is defined as a trip in one direction between two designated points.
MEMORANDUM OF UNDERSTANDING (MOU):
Prior to giving an individual or company the authority to Self-Issue Permits, they must enter into an MOU with the Department of Motor Vehicles. The MOU outlines the requirements of the carrier and their responsibilities once they enter into the agreement. The MOU will be accompanied with specific procedures, permit applications and a listing of restrictions for structures in their crane category that must be adhered to when issuing the Self-Issue Permits.
Carrier must provide the Department of Motor Vehicles with a signature card of authorized agents allowed to issue permits. This card must contain the printed name, signature and a 24-hour contact phone number. Additions or deletions to this card must be made immediately. Unauthorized signatures will void the permit.
Requests for permit applications must be made to the Commercial Vehicles Permit Unit. Permit applications are two sided and will not be considered valid unless both sides are carried in the vehicle. Application may be photocopied, however they must be neat and legible when completed and faxed to the Department of Motor Vehicles and the Carrier.
To satisfy the requirements of the Department of Motor Vehicles rules and applicable statutes, the Carrier must request a series of permit numbers from the Department of Motor Vehicles Commercial Vehicles Permit Unit that is sufficient as to insure an ample and ongoing supply for the carrier. The regular statutory fee for each number issued will be deducted from the Carrier’s escrow account. Permit number requests will require a 24-hour advance notice. Self-issuance of these permits will not affect the Carrier’s current and ongoing ability to secure individual over length permits from the Department of Motor Vehicles during normal business hours.
The Authorized Agent will be responsible for ensuring that the permit application, form number VX-001, is completed in full, including the issuance of authorized routes only. When the authorized agent has completed the permit application in full, it will be immediately faxed to the Vermont Department of Motor Vehicles. The authorized agent must then print the Fax Transmission Verification Report from their fax machine that shall include the date and time of the fax and the fax results, i.e., OK or BUSY. This verification report must be kept with the permit application, faxed to the driver before entering or moving within the State of Vermont, and will serve as validation of the permit when accompanied with the 2-part permit form VX-001.
When the self-issued permit is received in the Department of Motor Vehicles Commercial Vehicle Permit Unit, it will be entered into the Carrier’s escrow account along with the information that is contained in the permit. Once the permit is issued and faxed to the Department of Motor Vehicles it is considered valid and cannot be cancelled. The Department of Motor Vehicles is not responsible for the mishandling of the permit by the carrier, nor incorrect information entered onto the permit by the carrier.