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Webinar Q&A

Why does the tax for undyed diesel show $0.32 tax and $0.01 clean up fund for a total of $0.33 when the current rate is $0.31 plus $0.01 cleanup for a total of $0.32?

Why does the tax for undyed diesel show $0.32 tax and $0.01 clean up fund for a total of $0.33 when the current rate is $0.31 plus $0.01 cleanup for a total of $0.32?

The undyed diesel rate is $0.32. Calculated at $0.28 tax + $0.03 MFTIA Fee + $0.01 Clean up fee. Undyed diesel sold to exempt customers pay the $0.01 per gallon Clean up Fee.

Is the diesel disbursement reporting is only for gallons that go into underground tanks and not for individual sales from the pump?

Regarding “diesel only" sellers who are not used to seeing a much larger paper form: The diesel disbursement reporting is only for gallons that go into underground tanks and not for individual sales from the pump. Is this accurate?

Retail diesel pump sales should not be reported on the distributor return. Deliveries of diesel fuel into the retail pump storage tank are reported on the return and Tax is paid when the diesel is delivered to the retail pump storage tank.

If you are the only company that makes deliveries to a customer do we need to track all individual delivery or just the total gallons delivered throughout the month?

On the Excel form that we are to submit for Distributor Fuel Tax, if you are the only company that makes deliveries to customers, would we only use the schedule of disbursements? If so, do we need to track all individual delivery or just the total gallons delivered throughout the month?

No, you must also report from who the fuel was purchased from and where the fuel was received from.

Will we still be able to enter a total for the month of all transactions of gasoline pulled from our pump?

We have historically entered a total for the month of all transactions of gasoline pulled from our pump at our bulk plant by commercial customers rather than their daily transactions. Will we still be able to do that or do we have to report each transaction as it occurs?

You must maintain records detailing individual transactions for audit purposes, but you may report customer totals on the monthly distributor return.

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FAQs

I do several companies IFTA's do I have to sign up for each company separately

You can do that under one logon. Choose Third Party as your login type when you sign up for CVO online and you can request access to the companies' accounts once you have signed up.

Will the prior returns page online have the paper returns filed previously?

The prior returns page will have the previous few years of returns filed. Once you begin filing returns online, it will also have your new returns.

Are you going to show how, where the information is inputted into the template?

Not as part of this demonstration, If you go to the CVO page you will find guides for both the Excel and XML versions. If you would like to send us a test file, please submit by email.

If you are a business that is not located in Vermont but you do business in Vermont do they file differently?

No, You will file the same way as Vermont based businesses.

Why does the tax for undyed diesel show $0.32 tax and $0.01 clean up fund for a total of $0.33 when the current rate is $0.31 plus $0.01 cleanup for a total of $0.32?

The undyed diesel rate is $0.32. Calculated at $0.28 tax + $0.03 MFTIA Fee + $0.01 Clean up fee. Undyed diesel sold to exempt customers pay the $0.01 per gallon Clean up Fee.

Is the diesel disbursement reporting is only for gallons that go into underground tanks and not for individual sales from the pump?

Retail diesel pump sales should not be reported on the distributor return. Deliveries of diesel fuel into the retail pump storage tank are reported on the return and Tax is paid when the diesel is delivered to the retail pump storage tank.

If you are the only company that makes deliveries to a customer do we need to track all individual delivery or just the total gallons delivered throughout the month?

No, you must also report from who the fuel was purchased from and where the fuel was received from.

Will we still be able to enter a total for the month of all transactions of gasoline pulled from our pump?

You must maintain records detailing individual transactions for audit purposes, but you may report customer totals on the monthly distributor return.

Why did you change the numbers of the schedules?

In reference to the names of the schedules on the Motor Tax Fuel form (1, 2, 3, 4, 5A, 5AA, 6D, 7A, and 10A) they were changed to be aligned with Motor Fuel Uniformity Project standards.

Going forward with the new sheet, is it required to have each delivery entered into the system on the excel sheet?

Correct, for the new sheet, it is required to have each delivery entered into the system on the excel sheet.

For the first month can we continue to utilize the current forms due to the pandemic?

No, you must use the new form because the tax rates will change quarterly.

Payment will no longer be separated by fuel type, like how it is now?

Your payment details for each fuel type and jurisdiction will be displayed on the Tax Summary step. This step should be familiar to the way you're currently filing IFTA returns

Were those Word docs for the 2290's?

Yes, that was a sample copy of the 2290. If you are requesting the CVO unit to mail in your 2290 with payment on your behalf, that will need to be mailed in or brought in to the office.

Is the payment effective as of that day as long as it is before 11:59 pm?

Yes, payments will be effective the day they are made. However, payments made after approximately 6:00 pm may take additional time to process; Regardless of the time of payment, it will be dated the day that you made the payment.

My company pays via electronic funds transfer, will that option still be possible instead of the submission within the State web portal?

You will be allowed to pay in any accepted methods whether or not your activity is done online, on paper, or in person. However, licensed Distributors must remit funds via an electronic funds transfer. 

Will this webinar be available to be viewed later?

The webinar was recorded and is posted here. A link will be provided to attendees.

Will we get a copy of the slides?

Yes, the slides are posted here.

Is there a deadline for using the online system?

You can continue to use paper as there are currently no plans for an e-file mandate. However, we do encourage you to use CVO Online as it should be easier to use over time.